• Payroll and Billing Specialist

    Job Location(s) US-FL-Orlando
    Job Post Information* : Posted Date 1 month ago(1 month ago)
    ID
    2018-3561
    Category
    Accounting / Finance
  • Overview

    Responsible for entering payroll data and ensures all payroll transactions are processed accurately and timely. 

    Enters employee information and changes into ADP

    Check in timesheets, verify signature, name file and identify problems with timesheets

    Description

    Essential Functions

     

    Responsible for entering payroll data and ensures all payroll transactions are processed accurately and timely.

     

    Enters employee information and changes into ADP

     

    Check in timesheets, verify signature, name file and identify problems with timesheets

     

    Reports on missing timesheets and works with recruitment and sales teams to gather before payroll deadline.

     

    Reconcile payroll payroll prior to transmisison and validate confirmed reports through ADP

     

    Completes payroll, reports, audits and other documentation in accordance with established deadlines

     

    Approve timesheets for reverse billing on customer websites

     

    Tracks and resolves employee payroll questions

     

    Enters garnishment information and changes into ADP

     

    Work with ADP to set up new states and other municipalities

     

    Prepare wires when necessary

     

    Prepare and process all cutomer billing

     

    Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) payroll/billing or documentation problems and discrepancies.

     

    Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and management

     

    Related duties as required or assigned

     

    Completes special projects as assigned

     

    Ensures that work area is clean, secure, and well maintained

     

    Conducts job duties in accordance with the Corporate Values and Culture

     

    Respects all individuals without regard to their position.  Understands that there is no class system.

     

    Seeks first to understand before responding, doesn’t rush to judgment.

     

    Takes ownership of self and working team.  Conducts self with intellectual honesty; is willing to admit mistakes and understands strengths and weaknesses.  Believes and operates under the principle “If it’s to be, it’s up to me”

     

    Functions in a fail-safe environment that forgives and focuses on solutions.  Will encourage and support other associates, creating an environment to be one’s best.

     

    Communicates problems directly, not engaging in rumors or gossip.

     

    Embraces a “Team-First” vs. “Me-First” attitude.  Understands that the possibilities for success are limitless when one is impervious to who gets credit.  Doesn’t take credit for other’s accomplishments and will give other’s credit with praise and recognition.

     

    Always tries to do what’s right with a firm sense of integrity and ethics, behaving in a manner consistent with principles of moral conduct.

     

     

    Performance Measurements

     

    Payroll processing, billing, maintenance, and updates are accurate and timely.

     

    Documents, reports, accounts, and records are accurate and current.

     

    External reports are completed and submitted timely.

     

    Good employee relations exist.  Employee questions, problems, and complaints are promptly and courteously resolved.

     

    Good working relations exist with accounting personnel.  Assistance is provided as needed.

     

    Management is properly informed of area activities.

    Requirements

    Qualifications

     

    Education:A minimum of High school graduate with additional training in multi-state payroll processing. Some college preferred.

     

    Required Knowledge:Knowledge of multi-state payroll practices and laws. Knowledge of payroll tax laws, regulations, and reporting requirements. Understanding of automated payroll applications such as ADP.

                                                                     

     

    Experience Required:One to two years of related experience preparing high-volume complex payrolls.

     

    Skills:Accurate and attentive to detail. Well organized.

             Strong interpersonal skills and able to work well with others.

             Good problem-solving abilities.

             Integrity with ability to keep information confidential.

             Able to use payroll software, advanced Excel and related computer applications.

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